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Workshop Preparation

Sharing your passion with others is great, but where do you start? Tackle these 30 tips to start off your workshop planning strong!

  • Organizing a workshop is a great way to share information and develop your skills! Which passion can you share?

  • Goal development is the first step to a successful workshop! Figure out what you want to achieve.

  • Know your audience. A more informed group usually means less introduction and more discussion.

  • Looking for a location? There are lots of great places in your community that might be able to help.

  • Come up with a catchy, attention grabbing title for your workshop. You want something descriptive, but enticing!

  • You can include a workshop in your portfolio or on a resume. Look for ways to show off your work

  • Figure out what you want participants to take away from your workshop. Keep that in mind as you plan.

  • Get the word out! Find some interesting and unique ways to spread the word about your workshop.

  • Plan plan plan. The more time you spend getting your thoughts in order, the less you'll have to worry about.

  • Plan out your day step-by-step. Have notes about timing too, so you know if you're ahead or behind schedule.

  • Think about what materials you'll need. If you need a sink, make sure you have access to one in advance.

  • Don't let the end of your event be the end of the conversation. Share your experience! Try blogging about it!

  • Leave yourself time to plan. Ideally, spread it across several weeks so you're not rushing the night before.

  • Always leave a bit of time after your workshop for questions and wrap-up conversations.

  • Do a practice run of your workshop with friends and family to help you feel more confident .

  • Have a backup plan. Find out if there’s tech support and have multiple copies of things in different formats.

  • Get a team together if you need one. A team can help by dividing up tasks into more manageable chunks.

  • Set a date and time and stick to it. Make sure you're clear with people about what you're offering.

  • Create a short biography of yourself to use when promoting your workshop. Explain why you're an expert.

  • Pictures are great for building your portfolio, but always get permission from attendees before taking them!

  • Brand your event. Use colours, fonts and images to make your event stand out from the rest.

  • Show up and check out your space early. Make sure there are enough outlets and that everything is working.

  • Make a budget. It's great to give every participant a goodie bag, but be realistic about what you can afford.

  • Know the maximum number of people you can manage. It will help you plan and get the right number of materials.

  • Worksheets can be a great way to plan your workshop! Look one up online to serve as a guide.

  • Brainstorm often. Take time to figure out what ideas are realistic, but only after you have a ton to pick from.

  • Make your event a welcoming place. Greet people as they enter and maybe even play some light music.

  • Figure out a timeline. You'll need to book a space before you promote. Even just an order for to-dos is helpful.

  • Do all your shopping early so you're not running around the day before looking for poster boards.

  • If you're planning an outdoor workshop, plan for bad weather. Tell people where or when you're rescheduling.

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